Sharing, synchronization, and collaboration
The concepts and the solutions?
When we ask how can I share a project, we may mean:
AND talking about the above, we may mix the concepts of “sharing,” “syncing,” and “collaboration.” Let’s clarify the concepts here just for our documents, and we would recommend the solutions based on the cleanup.
Transfer the project file from one device to any device (of the same or different user).
A project is saved in a file (with a .qpp extension) on the user’s device. In order to read/edit the project on another device using the QuickPlan app, we need to transfer the project file to the other device. (Just like you have a text file on device #1 that you send to device #2, then you can edit the text file on device 2, but writing the text file on device #2 will not affect the text file on device #1)
“Share the project” is to:
Send out the read-only copy of the project.
For communication purposes, it may be necessary to send a read-only copy of the project. For example, send the project plan to the customer in a PDF file. It is not necessary to send the project file (.qpp) to the recipient. “Send the report” is to:
Synchronize the project across multiple (Apple) devices of the SAME user? So that a user can manage the project smoothly on multiple devices.
The user may install the QuickPlan app on multiple devices (iPad, iPhone, and Mac). The user wants to edit the same project on multiple devices. The updates will automatically distribute to the other devices.
Sync the project between multiple users so that the team can work on the same project at the same time or not. The app automatically syncs updates for other users.
If we are managing a large project with a large team, we may want some team members to be involved in maintaining the same project plan without the sharing steps.